What is Cash Accounting?


Cash accounting is the strategy below that transactions are recorded once they happen. As an example, income is recorded once the corporate receives cash, and expenses are recorded once they are paid out and not once the bill is raised.

Cash Accounting

Cash accounting is an accounting technique where payment receipts are recorded throughout the period within which they're received, and expenses are recorded within the amount in which they're paid. In different words, revenues and expenses area unit recorded once cash is received and paid, severally.

Cash Accounting Meaning

Cash accounting means cash-basis accounting; and will be contrasted with accrual accounting, which recognizes income at the time the revenue is earned and records expenses once liabilities are incurred notwithstanding once money is truly received or paid.

Understanding cash Accounting

Cash accounting is one of 2 forms of accounting. the opposite is accrual accounting, wherever revenue and expenses are recorded once they are unit incurred. little businesses usually use cash accounting as a result of it's easier and a lot simple and it provides a transparent image of how much cash the business has handy. companies, however, needed to use accrual accounting below Generally Accepted Accounting Principles (GAAP).

When transactions are recorded on a cash basis, they have an effect on a company's books with a delay from once transactions are completed. As a result, money accounting is commonly less correct than accrual accounting in the short term.


  • Let’s say that Company ABC has sold-out finished merchandise of RS 200,000 in money. in step with cash accounting, this entry can come below cash revenue since the business sells its finished products in money.
  • But what if Company ABC would sell its finished merchandise for Rs 100,000 in cash and another RS100,000 in credit? in step with the method of accounting, only Rs 100,000 would be recorded as money revenue and not another Rs 100,000, sold-out on credit. However, if we glance at the Cash system of accounting, RS 200,000 would be recorded because of the company’s revenue.

The advantages of Cash Accounting are as follows :

  • Simple: As a business, you have got to decide on one of the accounting waysIf you decide on this accounting, it’s the best as a result you may only record transactions related to money. different transactions won’t be taken into thought.
  • Maintenance is easy: Maintaining an accrual system of accounting is hard. Compared to it, the upkeep of cash accounting is pretty simple. you may record revenue once cash is received from customers, and you may record expenses once cash is paid to suppliers.
  • Liquidity: Since it's solely concerning money transactions, the potential investors who would like to speculate within the business don’t ought to undergo any liquidity ratio. They will scrutinize the method of accounting, scrutinize the cash inflow and cash outflow, and so resolve their business’s net income.
  • Single-entry accounting: this can be single-entry accounting. which means the effect happens solely on one account. It makes things easier for the business, and the business also doesn’t ought to follow the matching idea.

The disadvantages of Cash Accounting are as follows :

  • Not very accurate: Since it's solely recorded money transactions and doesn’t embody all the transactions. As a result, we tend to can’t say it's reliable. Plus, below this accounting, revenue or expenses are recorded once the corporate receives or pays cash, even throughout the various accounting periods.
  • Not recognized by firms Act: Few businesses follow this accounting, however, it's not a recognized method below the Companies Act. As a result, This isn’t practised by huge firms.
  • Chances of discrepancies: Since it solely records cash transactions, the business may be concerned about unfair practices by hiding the revenue or inflating the expenses.
  • The main disadvantage of cash accounting is that it's going to not give the correct image of the liabilities that are incurred (i.e. accrued) but not nonetheless obtained, so the business may seem to be at an advantage than it very is. On the opposite hand,
  • Cash accounting conjointly means a business that has simply completed an oversized job that it's awaiting payment might seem to be less self-made than it very is as a result of its spent the materials and labor for the work however not nonetheless collected payment. Therefore, cash accounting will each exaggerate or minimize the condition of the business if collections or payments happen to be notably high or low in one period versus another.
  • There also are some probably negative tax consequences for businesses that adopt the cash accounting technique. In general, businesses will solely deduct expenses that are recognized during this tax year.


  • Cash accounting is easy. Transactions are recorded only cash that goes in or out of an account.
  • Cash accounting does not work further for larger firms or firms with an oversized inventory as a result it will obscure the truth money position.
  • The alternative to money accounting is accrual accounting, wherever transactions area unit recorded as revenues are attained and expenses are incurred, notwithstanding the exchange of cash.


When is cash Accounting Sufficient?

A big company can’t follow cash basis accounting. however what kind of firms will follow this accounting? In straightforward terms, once would this accounting be sufficient? a couple of conditions that require to be consummated for this accounting to be Adequate –

  • When you have a little business and also the business is either sole-proprietorship or partnership.
  • When you solely ought to record a couple of cash transactions.
  • When you have only a few staff.
  • You oughtn’t to record financial gain statements, balance sheets, or other money statements as a corporation.
  • As a corporation, you ne'er do business with credit. each dealing (most of it) is in money.
  • You also have restricted fixed capital